Early Learning and Out of School Programs

Drop Off & Pick Up Procedures:

Camp Day: 9:00 am - 3:00 pm

Campers will be dropped off at the designated area. Families will be informed of this location before camp begins. Staff members will be positioned outside the building to greet your camper each morning. Once inside, camp staff are located throughout the building to direct campers to the cafeteria.

For campers picked up at the end of the camp day, authorized adults will go to the designated pick up area. Everyone will need to show proof of ID before campers will be released to them each day.

Before Camp Care: 7:00 am - 9:00 am

Campers attending before camp care will be dropped of at a designated entry door. Families will be informed of this location before camp begins. Each school is equipped with a video entry system enabling the school building to be locked at all times. In order to enter the building, families will need to call the camp office and staff will provide assistance. Camp office numbers will be posted at the entry door, and proof of ID will need to be shown.

After Camp Care: 3:00 pm - 5:30 pm

Authorized adults arriving to pick up campers after the camp day has ended will go to the designated pick up location. Everyone will need to show proof of ID before campers will be released to them each day.

Absences:

If your camper is not going to be in attendance for the day, it is the parent/guardian’s responsibility to notify camp staff. This does not change fees for the day but does ensure our team knows your camper is safe and accounted for.

Supply List:

Campers should dress for indoor and outdoor play. Items brought to the program must be labeled. MCCSC’s EdVenture Camp is not responsible for lost, stolen, or damaged items. Please leave valuable and meaningful items at home.

Campers should bring:

• Backpack or bag (labeled with child’s name)
• Refillable water bottle
• At least 1 complete extra change of clothes
• Swimsuit and towel
• Lunch (unless receiving hot lunch)
• Shoes with backstrap (please no flip flops or slides)
• “Little Explorers” Program:
  • Blanket for rest time
  • Comfort item for rest time (if used)
  • Diapers/pull-ups (if used)

Campers should not bring:

• Electronics, including cell phones (except when needed for medical reasons)
• Personal sports equipment, games, trading cards (i.e. Pokémon & Magic Cards)
• Money
• Pets or animals
• Unregistered friends/family

EdVenture Camp Staff:

EdVenture Camp staff pass through an extensive screening process, including a comprehensive national criminal history check. Additionally, staff participate in an orientation prior to the start of camp, and receive training in CPR/First Aid, Child Abuse and Neglect Detection and Prevention, and other continued areas of professional development.

Confidentiality:

MCCSC’s EdVenture Camp understand that parents and guardians share personal information regarding their camper and families. We respect a family’s right to privacy and are committed to keeping details regarding demographic, health, and developmental history information confidential.

The following information will be treated as confidential, but is not limited to:

• Demographic Information: Names, birth dates, addresses (including email addresses)
• Health Information: Diagnoses (including allergies), medications, medical reports, immunization records
• Developmental Information: Conference reports, behavioral assessments, IEP reports

Paperwork: Intake paperwork containing personal information will be retained for as long as the camper is enrolled and one year after the camper is no longer enrolled.

Confidentiality: Information pertaining to campers and families is kept confidential. Camp staff may speak to the EdVenture Camp leadership team to discuss questions and concerns about a child’s development or behavior.

Storage of Records: Campers’ records and emergency information are stored securely, and copies of these documents stored in the camp room will be inaccessible to unauthorized persons. Information about special diets or allergy concerns will also be posted in the food preparation area in addition to the camper’s camp room (full names will not be displayed in public areas, but initials will be used instead). Information regarding campers or families will only be shared with prior written approval from family.

Daily Meal Times:

A nutritious breakfast and lunch prepared by MCCSC Child Nutrition personnel will be available at no additional charge for all campers. Campers are allowed to bring lunch from home.Lunches from home must be brought in an insulated lunch box or bag, and food items will not be reheated. An afternoon snack provided to all campers before the end of the camp day is included in the session cost. If you would like to provide a special treat, please notify camp staff prior to ensure correct headcounts and special dietary or allergy concerns.

EdVenture Camp Curriculum:

Camp staff use the Indiana Academic Standards to design curriculum activities for campers that are engaging, safe, fun, and meaningful. Camp sessions are built around a weekly theme to encourage campers to develop:

• Social-emotional skills
• Problem-solving skills
• Creative thinking skills
• Language and literacy skills

Field Trips:

Campers may attend an offsite field trip or walking trip during their enrolled session. If the field trip location is not within walking distance, school bus transportation will be provided for offsite field trips. Campers in the “Little Explorers” program will ride in seats specifically designed for small children.

On field trip days, the building will be locked once campers have departed, and late drop-offs will not be accepted. Campers may not be dropped off at the field trip location, but will be able to return to camp the following day.

Specific details and information about field trips will be provided prior to the trip.

Water Play:

Water play will be provided outdoors frequently, as weather allows. Sunscreen will be reapplied prior to water play, and camp staff will actively supervise water area.

Campers may also participate in a designated Water Day during their enrolled session. Camp staff will send reminders prior to designated water days, and we ask that campers come dressed in swim wear on those days. Campers will change after water play is done.

Health Statement:

Please see the below general guidelines for guidance on illnesses and camp attendance. Campers should not attend camp with:

• Fever (Higher than 100.4 degrees)
• Vomiting
• Diarrhea
• Severe cold
• Nasal discharge (Sinus infection)
• Eye discharge or inflammation
• Undiagnosed rash
• Any other contagious illness

For any of the above symptoms, campers must stay home until they are symptom-free without the use of medications for 24 hours. When a camper displays illness symptoms while attending EdVenture Camp, families will be notified to pick-up the camper immediately.

Medication Administration:

EdVenture Camp staff may administer medication under the following conditions:

• Only emergency medications my be administered, such as inhalers and EpiPens.
• Staff training has been completed for the emergency medication.
• Families have signed the “Medical Authorization” release form.

Non-emergency medications will be administered by the onsite Health Aide, and stored in the Health Office.

Accidents & Injuries:

All minor incidents, such as scrapes and scratches, will be treated by the EdVenture Camp staff or onsite Health Aide and will be reported to you via the Playground App by the end of the day. If a major injury occurs, EdVenture Camp staff will contact the family immediately so that the camper may receive necessary medical treatment. If an emergency occurs, and immediate action is needed, EdVenture Camp staff will call 911 and then immediately contact the family.

Sunscreen:

Please apply sunscreen before arrival at EdVenture Camp. Aerosol sunscreen (supplied by EdVenture Camp) will be reapplied throughout the camp day unless otherwise instructed by the family.

Weather Guidelines:

Camp will include outside time each day. Please make sure to keep at least one complete set of clothes for your child to change into should their clothes get wet from outside play.

Watches & Warnings:

• Tornado Watch: Campers must stay inside.
• Tornado Warning: Campers must go to their designated safe location.

Air Quality Index:

• >100: Campers may go outside for 15-20 minutes (30-35 minutes if doing water play) at a time with breaks in between.
• >150: EdVenture Camp administration will provide guidance.

Tobacco & Prohibited Substances:

The use of tobacco in any form, alcohol, or illegal drugs is prohibited on the facility premises. The indoor and outdoor environments used by the program are designed as non-smoking areas. Possession of illegal substances or unauthorized potentially toxic substances is prohibited.

• Smoking and vaping are prohibited anywhere on school property and should not be carried into any program where it is visible to students, nor should the odor be noticeable.
• Alcohol and drug usage are not permitted on school property, nor is it permissible to have the odor of such on the person.

Program Safety:

Each school is equipped with a video entry system enabling the school building to be locked at all times. In order to enter the building, families will need to call the camp office and staff will provide assistance. Camp office numbers will be posted at the entry door, and proof of ID will need to be shown.

Release of Campers:

For the protection of the children in our care, children will only be released to those adults listed as authorized on enrollment forms in the Playground app. Please be prepared to show a photo ID at pick-up time. For safety reasons, we are unable to release a child to another minor unless that minor is the child’s parent. If a court order exists barring a parent or guardian from accessing the child, please provide a copy of that court order to the office. We are legally unable to withhold a child from a legal guardian without this documentation.

Emergency Preparedness:

Emergency Procedures: EdVenture Camp staff practice drills and procedures in the event of an emergency. For persons with mobility challenges, evacuation procedures are included in emergency plans.

Emergency Communication: In the event that urgent messaging needs to be distributed, EdVenture Camp staff will communicate with families via the Playground App. If staff are unable to get in contact with families, then any necessary care will be coordinated until contact is able to be reached.

Child Abuse Prevention, Detection, and Reporting:

State law requires that any person, including school staff, who suspect that a child is being abused or neglected report such suspicion to Child Protective Services. All staff are trained annually on policies regarding the reporting of suspected child abuse or neglect. Procedures are as follows:

• A person who suspects that a child has been abused or neglected by a person either outside or inside the school must immediately report that suspicion to the Department of Child Services (DCS.)
• The reporter must notify orally (in person or by phone) the head of school (or designee) that a report was made.

If a report is made concerning alleged abuse or neglect of a child by a staff member, a determination will be made regarding the status of the staff member’s employment pending investigation by the school and/or DCS. No persons with a substantiated case of child abuse or neglect will be employed or retained by the school corporation.

Department of Child Services (DCS) Hotline: 1-800-800-5556

Bullying:

The office of Early Learning and Out of School Programs views bullying and teasing as a serious issue and will not be tolerated at EdVenture Camp. Camp staff strive to create a supportive environment for all campers, and prompt action will be taken when necessary.

Camper Success Plan

We believe when campers receive positive, non-threatening and understanding interactions with camp staff they develop positive self-esteem, self-discipline and problem-solving abilities. Staff will guide conflict resolution through communication that promotes development in understanding and respect for others.

The goal is to establish and maintain a friendly, fun, and safe environment at EdVenture Camp. Camp staff use Positive Behavior Intervention and Supports (PBIS) as a set of ideas and tools to improve campers’ behavior.

Examples of PBIS include:

• Rewarding positive behaviors
• Staff acting as positive role models
• Appropriate expectations for student development
• Expectations which are consistently implemented
• Redirecting students to other activities
• Consulting with parents/guardians

It is our goal that all campers be able to safely and successfully participate in EdVenture Camp. If a camper is involved in any behavior that disrupts program structure or affects the safety of campers or staff, the “MCCSC EdVenture Camp – Camper Success Plan” will be followed.