Program Information

Extended Day Staff

The Extended Day Program meets Indiana Afterschool Network standards. We adhere to the National Afterschool Association Best Practices, and utilize the Indiana Quality Practice Self-Assessment Program (IN-QPSA).

All Extended Day staff members pass through an extensive screening process, including a comprehensive national criminal history check.

In addition, staff participate in New Employee Orientation, receive Child Abuse Prevention training, CPR/First Aid, and other continued professional development to ensure staff are highly skilled employees.

Extended Day staff members are considered mandatory reporters for child abuse and/or neglect. Staff members will, if they have a reason to suspect a student is a victim of abuse and/or neglect, notify CPS by calling the CPS hotline at 1-800-800-5556.

 

Check In/Check Out Procedures

To ensure the safety of all students, Extended Day requires that every student be escorted in and out by a parent/guardian or other authorized adult each day. Extended Day will not accept legal responsibility for a student unless a parent/guardian or authorized person escorts the student in and out of the program.

Extended Day Morning: Students must be escorted into the program area every morning by a parent/guardian. For student safety, outdoor or parking lot drop off is not permitted.

Extended Day Afternoon: Students must be checked-out of the Extended Day Program by parents/guardians or another authorized adult listed on the enrollment form. For safety reasons, we are unable to release students to a minor. Only persons that have been previously authorized will be permitted to sign-out your student.

Photo identification of the authorized adult will be required every day at pick up. After I.D. and authorization have been confirmed, a staff member will sign-out the student(s) via digital attendance or paper sheet.

Failure to follow pick up or drop off procedures may result in a student’s termination from the program.

In the event of custody restrictions, certified court documents outlining proof of legal restrictions must be filed with the Office of Early Learning and Out of School Programs.

 

Personal Belongings

Students should dress for indoor and outdoor play. Please label all belongings and frequently check the lost and found area. Items brought to the program by your student must be labeled and we expect students to be responsible for their belongings.

Please do not send personal items to the program such as toys, money, stuffed animals, video games, trading cards, electronics, etc. We are not responsible for any misplaced, damaged, or stolen items. Students are not permitted to use such items during the Extended Day Program.

Cell phones, smart watches, and other personal electronics are NOT allowed in the Extended Day Program. Students are not permitted to make telephone calls or answer telephone calls during the Extended Day Program.

 

Breakfast and Snacks

A nutritious breakfast, prepared by the MCCSC Food Service personnel, will be available. Payment arrangements for breakfast should be made with the Food Services office. Check with staff for specific serving time.

If you choose to provide breakfast for your student from home, it can only be eaten during breakfast serving time. Students may not eat breakfast upon entering the program. If your student needs to eat before breakfast serving time, please provide breakfast prior to drop-off.

Snacks are available to all students in the Extended Day afternoon program. Snacks are intended to be nutritious and to give your student energy, not to be a full meal. The cost of snacks is included in program fees. Snacks from home are not allowed.

Any time a family wishes to provide a special treat in any program, program staff should be told in advance. We can supply you with a close head count and discuss any allergy issues. Due to the increase of peanut allergies, NOTHING with peanuts or its byproducts may enter the programs.

It is strongly encouraged that your student is sent with a refillable water bottle each day that is labeled with their name.

 

Homework

Homework centers facilitated by staff will be available for those students who have homework and choose to work on it during the Extended Day program.

Staff will assist with homework by explaining directions, giving examples, and checking completed work. Our intent is to help support students, but not take the place of the dialogue between you and your student’s teacher. Please review your student’s homework at home.

 

Inclusion in Extended Day Programs

Extended Day Programs do not discriminate on the basis of sex, race, creed, disability, or national origin in its enrollment policies.

It is important that parents/guardians understand that students with special needs are often provided with small-group instruction or a full-time assistant during the educational portion of their day. Once the school day has ended, these resources do not follow the student into the Extended Day Program. Parents/Guardians are encouraged to speak with the Extended Day Program Coordinator or Extended Day Program Manager at (812) 330-7702 prior to the student’s start in the program to assess the best methods of success for their student. Reasonable accommodations will be attempted to meet the needs of each student. See MCCSC Board Policy 2260.01.

 

Visitor and Program Observation

Extended Day believes that our programs are strengthened by greater parent/guardian involvement. Parents/Guardians are encouraged to visit the program at any time during regular hours or attend special programs with their student.

Parents/Guardians are required to check in with the Site Supervisor, who will ask for identification of the parent/guardian.

Parents/Guardians will require that their student abide by the same rules as the other students during the visit. Extended Day requires a parent/guardian to limit their interactions to only their student. While it may be tempting to engage other students, Extended Day asks parents/guardians to notify staff of concerns to allow staff to address them. Parents/guardians are not allowed to discipline or question students who are not their own.

 

Days of Operation

Extended Day Programs operate ONLY on days that school is in session for students. Please see the school calendar online at mccsc.edu.

Extended Day Programs do not operate on days that school is closed due to inclement weather conditions.

Morning programs open at 7:00 a.m. and close at the time indicated for your school above. This is signaled by the first bell of each day. Activities rotate and may include academic stations, gym play, reading, or group activities.

Afternoon programs start when school is dismissed and close at 5:45 p.m. Activities may include snack, homework time, academic stations, outdoor or organized gym activities. Please refer to daily schedules posted at your student’s program site for details.

Late fees of $1.00 per minute per student will be assessed for any student remaining after 5:45 p.m., per the Extended Day clock.

 

Inclement Weather

When the start of the school day is delayed (i.e. a two-hour snow delay), the Extended Day Morning Program will open at 7:00 a.m. and continue to provide a safe and secure environment for students, until the school day begins.

If weather worsens during the school day and necessitates early dismissal, the Extended Day Afternoon Program will open early and remain open until 5:45 p.m.

Should the weather continue to worsen while the Extended Day Afternoon Program is in session, please make arrangements to pick-up your student(s) as soon as possible. Parents/guardians may be called for early pick up. If parents/guardians cannot be reached, the individuals listed as additional pick-up contacts upon enrollment will be contacted to pick up the student at school. Our goal is that every student and staff member involved in the program arrives home safely. 

Only students enrolled in the Extended Day Program for the current school year may attend the program during delays and early dismissals. Attendance during these extended hours will incur the regular daily charges. No additional charges will apply for extended program times.

When MCCSC schools are canceled due to inclement weather, NO programs will open.

 

Enrollment

The Extended Day Programs serve students who are Monroe County Community School Corporation students. The program welcomes all students in 3 year old Preschool through sixth grade to participate. Enrollment is satisfied when the online enrollment application and payment for the first month is received in the Office of Early Learning and Out of School Programs Office.

After enrollment is satisfied, you will receive an email with your student(s) start date in the Extended Day Program.

Due to liability and staffing, students attending any Extended Day Program may not bring friends or guests who are not enrolled in the program.

For assistance with the Extended Day Program enrollment process please email extendedday@mccsc.edu, call (812) 330-7702 or at 553 E. Miller Drive, Bloomington, IN 47401.

All students must be re-enrolled each school year. All families are encouraged to enroll early.

 

Emergency Contacts & Authorized Pick-Up

Emergency contacts, as well as persons authorized to pick-up your student(s) from the program, must be at least 18 years of age and have a photo ID ready to present. Please provide the names, relationship to the child, and phone numbers for these individuals when you enroll your child. You may change, add, or delete contacts by contacting our office by email or through Playground.

 

Changes to the Account/Withdrawals

Any and all changes to an owner account must be received in writing. This includes, but is not limited to change of address or phone number, change of school, and withdrawal from the program.

 

Student Success Plan

We believe when students receive positive, non-threatening and understanding interactions with adults they develop positive self-esteem, self-discipline and problem-solving abilities.

Staff will guide conflict resolution through communication that promotes development in understanding and respect for others.

The goal is to establish and maintain a friendly, fun, and safe environment in the Extended Day Program. The Extended Day Program uses Positive Behavior Intervention and Supports (PBIS) as a set of ideas and tools to improve student behavior. Examples of PBIS include:

• Rewarding positive behaviors
• Staff acting as positive role models
• Appropriate expectations for student development
• Expectations which are consistently implemented
• Redirecting students to other activities
• Consulting with parents/guardians It is our goal that all students be able to safely and successfully participate in the Extended Day Program.

If a student is involved in any behavior that disrupts program structure or affects the safety of students or staff, the Student Success plan will be followed.

Medical Emergency or Illness

A student must not attend any Extended Day Program with any of the following symptoms:

• Fever
• Vomiting
• Diarrhea
• Severe Cold
• Nasal Discharge (Sinus Infection)
• Eye Discharge or Inflammation
• Undiagnosed Rash
• Any Other Contagious Illness

If your student has a fever of 100 degrees or more, or has vomited or had diarrhea, they must stay home until they are symptom free without the use of over-the-counter medications for 24 hours.

When a student shows signs of illness while participating in the program, the parent/guardian or emergency contact will be notified to pick-up the student immediately. We appreciate your promptness in taking a sick student home for the health of others.

All minor incidents, such as scrapes and scratches, will be treated by the Extended Day Program staff and will be reported to you at the end of the program.

 

Accidents and Injuries

If a student has a MINOR INJURY, a staff person will inform the parents/guardians upon arrival at the program.

If a SERIOUS ACCIDENT occurs, a staff person will contact the parent/guardian immediately so that the student may receive necessary medical treatment.

If an EMERGENCY occurs, and immediate attention is needed, the staff will call 911 and then immediately contact the parent/guardian. Paramedics will decide on the appropriate action. If the student needs emergency treatment, the paramedics will move the student to the nearest facility. A staff member will accompany them until a parent/guardian has arrived. It is the responsibility of parents/guardians to keep all emergency information current.

 

Medication

Extended Day staff can administer medication under the following conditions:

• Only emergency medications may be administered, such as inhalers and EpiPens.
• First Aid training has been completed for the emergency medcations.
• A Medical Authorization release form, available from the health office, must be signed.

Entry and Security

All Monroe County Community School Corporation’s elementary schools are equipped with a video entry system enabling the school building to be locked at all times. In order to enter the building, you will be required to ring the video monitor to access the building. Each school varies on the particular location of the video equipment. Be sure to speak to your Site Supervisor if you have any questions on this process.

 

Emergency Messages & Reminders

In the event urgent communication needs to be distributed, Extended Day staff will communicate with parents/guardians via phone, text message, and email with a detailed message. Please be sure you have an updated phone number and email address on your account to receive these messages. Updates to your account may be made through Playground or by contacting the Office of Early Learning and Out of School Programs.

 

Emergency Preparedness

All Extended Day sites practice emergency drills, and the Extended Day Program has implemented emergency procedures that include moving children to safe locations, checking attendance, notifying authorities, checking for injuries, and notifying parents/guardians. Evacuation procedures for persons with mobility challenges are included in the site’s emergency plan. If a parent/guardian is unable to contact the Extended Day Program during the emergency, we will coordinate any necessary care with the authorities until the parent/guardian is contacted.

 

Bullying

The Office of Early Learning and Out of School Programs views bullying and teasing as a serious issue. All staff and students must be aware that bullying behavior will not be tolerated in our programs. Students should feel safe in all areas of the school. We create an environment of support in Extended Day that encourages students to realize that they do not have to tolerate bullying and they must notify staff. Students will be listened to and action will be taken which is prompt and sensitive to their concerns.